Accounts Payable Specialist

Oakville Ontario
Jun 29, 2020
Jul 14, 2020
Work Term
Work Load
Full Time
Mission for this Position

Reporting to the AP Manager, this role is responsible for accurately and efficiently processing documents for payment in SAP using KOFAX software. Additionally, to ensure the accuracy and completeness of Accounts Payable balances, this role performs vendor reconciliations and maintains strong relations with vendor representatives and internal departments.

Main Accountabilities

  • Process vendor invoices accurately and in a timely manner in SAP using KOFAX (OCR) in accordance with Company policies and best practices;
  • Process employee expense reports for reimbursement in SAP in accordance with Company policies
  • Ensure effective communication with internal departments to drive timely resolution of blocked invoices due to delays in goods receipts, PO issues and vendor disputes
  • Maintain strong vendor relations; Manage, communicate and resolve all queries in a timely manner
  • Support AP Manager with weekly and ad hoc payments by EFT, Wire transfers and cheques
  • Prepare monthly vendor statement reconciliation of key vendors and any others as required
  • Maintain log of parked invoices; Liaise with the Procurement and Cost Control groups to ensure timely resolution of parked invoices;
  • Process vendor invoices and record payments in SAP for Intercompany as instructed by Financial Accountant
  • Create/modify employee/vendor templates in SAP in accordance with Company policies
  • Maintain Rent Schedules
  • Support effective cross-training within AP and the training of new employees; liaise with other departments regarding process changes to ensure policies and procedures are adhered to
  • Be proactive and accepting of change to existing processes or in the department
  • Ensuring expenditure approvals are in accordance with Company policy
  • Prepare information for external/internal auditors as required;
  • Monitor development and adherence to company policy and procedures and internal controls in Finance functions
  • Support the AP Manager in ensuring compliance with payment deferral agreements
  • Support month-end GL Reconciliation for payables - Clearing of open items, down payments and GRIR variances
  • Assist Financial Accountant with ME and YE end Journal Entries and Accruals
  • Prepare other reports as requested
  • Other ad-hoc projects as directed by the AP Manager or other Finance team members

Main Qualifications

  • College Diploma in Accounting or Business Administration required
  • Bachelor's Degree in Accounting or Business Administration preferred
  • From 5-7 years of relevant experience required.
  • Strong organizational skills and attention to detail
  • Excellent communication skills - verbal and written.
  • Experience managing internal and external stakeholders and customers.
  • Ability to work with limited direction in a fast paced environment.
  • Experienced working in a high volume environment.

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