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Executive Assistant

Employer
Rio Tinto
Location
Yellowknife, NT, CA
Salary
Competitive
Closing date
Aug 2, 2021

View more

Category
Executive
Work Term
Permanent
Work Load
Full Time
Language
English

Job Details

Executive Assistant
  • Be part of a group that is safety driven and values inclusion
  • Work with an exceptional team of operations and productivity people
  • Join our global leading business offering outstanding personal development & global career opportunities

About the role

All progress begins with pioneers. At Rio Tinto, it begins with you.

We are seeking a dedicated and self-driven Executive Assistant with strong communication skills to support the President & Chief Operating Officer and other senior leaders of Diavik Diamond Mines (2012) Inc. The Executive assistant will provide dedicated support to the leadership team located in the Yellowknife office in addition to overseeing the local administrative function.

We are an open, connected global team that includes some of the industry's best and brightest minds. We offer competitive, performance-focused remuneration and a wide range of benefits to reward your contribution. With a global reach, the opportunities to develop and grow your career are broad and exciting.

Reporting to the President & Chief Operating Officer and located in the Yellowknife Office working Monday through Friday, you will act as a seamless extension of the President & COO, serve as a leader for the Yellowknife administrative team, and a partner to the local Finance, HR, Procurement, Communities and Communications teams.

Working collaboratively with all operational and functional departments, you will be responsible for:
  • Understanding business priorities, proactively anticipating needs, and driving improvements that build capacity for the leadership team;
  • Meeting tight deadlines while juggling multiple requests across global teams;
  • Overseeing the administrative function of the Yellowknife Office, including reception and general office management;
  • Executive-level calendar management and coordination of domestic and international travel;
  • Maintaining appropriate filing and records consistent with Diavik document control procedures and statutory requirements;
  • Entering and maintaining data in business systems, as required;
  • Maintaining a high level of integrity and discretion while handling confidential information and professionalism when dealing with senior executives inside and outside the company;
  • Routinely creating and developing reports, which often will include collection of data;
  • Coordinating meetings, conferences and workshops including scheduling meetings, inviting participants, publishing agendas and taking minutes, as and when required;
  • Working collaboratively with the site-based administrative team to ensure consistency in guidelines and approach; and
  • Coaching and mentoring team members.

What you'll bring
  • A commitment to the safety of yourself and your team
  • At least seven (7) years of experience, three (3) if which must be at a similar level
  • Post-secondary education would be an asset
  • Strong organizational, problem solving, communication and interpersonal skills
  • Strong analytical skills and demonstrated ability to improve processes and increase efficiency
  • Ability to quickly learn organizational structures and team objectives
  • Team oriented philosophy and a commitment to supporting and developing others
  • A keen attention to detail and the ability to maintain a high level of accuracy
  • Proven ability to work effectively both independently and as a member of a team
  • Proficiency in Microsoft suite (Word, Excel, PowerPoint, Outlook)
  • Proven proficiency in office management procedures and protocols including document control, data entry and basic accounting

Northern residency and experience working in a cross-cultural environment, coupled with knowledge of the unique challenges and opportunities presented to those living in the North, are assets. Hiring priority will be given to qualified applicants who are beneficiaries of the DDMI Participation Agreement Groups and to qualified applicants residing in the Northwest Territories and Nunavut. Members must clearly identify their status on the online job application and resume if they wish to receive priority consideration.

What we offer

Be recognized for your contribution, your thinking and your hard work, and go home knowing you've helped the world progress.
  • A work environment where safety is always the number one priority
  • Career development to further your technical or leadership ambitions
  • A competitive compensation
  • Ongoing access to family-friendly health and medical programs, pension and savings plans
  • Attractive share ownership plan
  • Leave for all of life's reasons (vacation/annual, paid parental, sick leave)

About Rio Tinto

Every idea, every innovation, every little thing the world calls 'progress' begins with a first step, and someone willing to take it: explorers, inventors, entrepreneurs. Pioneers.

For nearly 150 years, Rio Tinto has been a company of pioneers generations of people spanning the globe, all with the grit and vision to produce materials essential to human progress.

Our iron ore has shaped skylines from Shanghai to Sydney. Our aluminium the world's first to be certified "responsible" helps planes fly and makes cars lighter. Our copper helps wind turbines power cities and our boron helps feed the world and explore the universe.

Our diamonds help us celebrate the best parts of life.

Where you will be working

Located in the Northwest Territories of Canada, the Diavik Diamond Mine is a producer of gem-quality diamonds. At Diavik, a strong focus is placed on protecting the local environment, as well as supporting communities through employment and education.

Every Voice Matters

At Rio Tinto, we particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQIA2 community, mature workers, people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.

Please note, in order to be successfully considered for this role you must complete all pre-screening questions.

Closing Date: July 31, 2021

Company

We are curious and creative, ingenious and hard-working. We are pioneers – exploring the boundaries of everything we do. The materials we produce are essential to human progress, and we see that progress driven by our people. Working at Rio Tinto means touching people’s lives: from exploring new materials to finding ways to tackle climate change. 

We are committed to an inclusive environment where people feel comfortable to be themselves. And we want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. 

Our values – care, courage and curiosity – guide how we work and how we treat each other.

Company info
Website
Mini-site
Rio Tinto
Telephone
+44 20 7781 2000
Location
6 St James's Square
London
London
SW1Y 4AD
Australia

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