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Sr Analyst, Procurement Capital Projects

Employer
Vale Base Metals
Location
Ontario, Canada
Salary
Competitive
Closing date
Aug 7, 2021

View more

Category
Audit & Legal, Marketing & Commercial
Work Term
Permanent
Work Load
Full Time
Language
English
Other Information

Job Title: Sr Analyst, Procurement Capital Projects

Ready to evolve an industry?

Who We Are:

Welcome to Vale in Canada. As a leader in the mining industry, our responsibility is to positively impact our people, communities and the environment. We value our workforce and offer continuous training and career development opportunities for our people.

Vale is a global leader in the production of iron ore and one of the largest producers of nickel. Active in Canada for over 100 years, Vale employs nearly 6,000 people across our corporate office in Toronto and sites in Manitoba, Ontario, Newfoundland and Labrador. Applying the latest technologies to sustainably produce nickel, copper, cobalt, platinum group metals, gold and silver is at the heart of what we do.

With our global headquarters in Rio de Janeiro, Brazil, and approximately 125,000 employees in over 30 countries, Vale is constantly growing and changing. We invite you to be part of our evolution.

Our Team:

Our Sudbury Operations have been in existence for more than 100 years. With five mines, a mill, a smelter, a refinery and nearly 4,000 employees it is also one of the largest integrated mining complexes in the world. Sudbury is also home to several administrative sites serving both the Ontario Operations as well as all our North Atlantic Operations.

Port Colborne is home to our Nickel Refinery where raw materials from our Sudbury operations are processed into electrocobalt and precious metals and serves as a distribution centre for finished nickel products.

The Opportunity

We are currently seeking a Sr Analyst, Procurement Capital Projects to join our Procurement team in Sudbury. This is a permanent position.

A Capital Project, Sr Procurement Analyst, will exhibit strong skills in both procuring of goods and services. The focus in the role will be to execute the commercial negotiations to maximize the savings/cost avoidances and the completion of key milestones/objectives, deliverables, etc. to minimize project schedule risks. The incumbent is responsible for coordinating the accurate development/execution of the strategy set in the project procurement plans to enhance competitive advantage and to meet Project expectations. In this role, you will negotiate and interpret purchase, design and construction contracts; assists in compiling and preparing contract bid documents; establishes and maintains contract records and ensures compliance with commercial contractual terms and conditions on high value contracts that are complex in nature and require strong understanding of the work being done to make recommendations on contract strategies.

Key Responsibilities:
  • Participate in the FEL processes prior to execution
  • Promote good business ethics as per Vales NORM and corporate directives.
  • Adhere to the Vale Business Principles & Ethics and Code of Conduct of being reliable, trustworthy and fair. Avoiding conflicts of commercial interest, ensuring accuracy of information, maintaining confidentialities.
  • Negotiate and resolve claims and variations with suppliers with input from project and EpCM. Preparing and presenting documents to support recommendations
  • Provide support and assist with development of junior team members
  • Establish project-specific contracting strategies
  • Ensure that all project specific contracts for services, subcontracts or equipment are drafted to incorporate contractor obligations to Client or transfer of risk as much as possible, thus assisting the procurement function.
  • Develop, implement and manage procedures, systems and corporate policies (procurement NORM)
  • Ensure that all related activities of Procurement are fulfilled in a timely and financially responsible manner, in compliance with corporate policies and that any required routine reports are developed and distributed as appropriate for the project.
  • Ensure coordinating in regard to customs clearance and documentation
  • Review and approve solicitation and analysis of tenders on all major contract awards
  • Manage the Change management process on the project. This includes changes orders, claims, back charges and penalties, new prices, dispute handling and resolution (short of litigation or arbitration) towards the Client, main Subcontractors and key Vendors.
  • Provide short to medium term planning, scheduling, and coordinating for the supply of materials, services, and equipment
  • Accountable for managing and ensuring accuracy of the contract status on the CSR/PSR (contracts/procurement status register) and identifying and managing any issues that may impact critical path.
  • Interface with engineering, scheduling, cost control, and construction where necessary when managing the CSR/PSR. Receive Engineering or generic specifications and source from Pre-Qualified Approved Vendor List
  • Select suitable vendors to supply required materials and services, under Terms & Conditions
  • Identify alternative and potentially better sources of supply. Where necessary, receive Pre-Qualification forms from Vendors and interface with appropriate departments to ensure compliance to Vale expectations
  • Assist in identifying and monitoring the main contract risks, as well as participating in decision- making on the management of project contract risks.
  • Prepare tender documents; coordinating with engineering, legal, expediting, QA, scheduling and logistics, accounts payable and cost control to meet the project requirements and launch the Requests for Tender
  • Ensure competitive bids for compliance and accuracy from suppliers to ensure proposals meet the specification, quality, budgetary
  • Receive tenders, proceed with the commercial analysis and manage internal and external communications
  • Formulate the overall evaluation with the combination of technical and commercial scores
  • Administer a joint commercial and technical clarification meeting with suppliers
  • Negotiate on price and achieving demonstrable price reductions
  • Place purchase orders for the supply of materials and engineered packages
  • Review Bids and contracts for compliance and accuracy
  • Perform and lead commercial bid evaluations
  • Liaise effectively and foster relationships with suppliers, clients, and EpCM.
  • Accurate recording of progress of buying against project program and maintain procurement status reports with assistance from the EpCM.
  • Attend and participate in progress meetings where there is potential for commercial impact or contract dispute resolution.
  • Create accurate Purchase Orders from authorized requisitions. Execute contract induction meetings ensuring that all team members are conversant with VALE and Contractor obligations as stipulated in the Contract.
  • Ensure materials, equipment and services are delivered/mobilized to meet Project requirements and timelines
  • Responsible for handover of Capital Project procurement Contract to Contract manager responsible for the goods/services to ensure full understanding and compliance during contract execution.
  • Maintain purchase order record from award through to close out and archiving.
  • Engage suppliers on performance issues and providing feedback through the Vale Performance Database.
  • Prepare, develop and provide supporting documentation for potential claim
  • Ensure if back charges are required the vendor is notified through the back-charge process.
  • Liaise with other disciplines, in particular engineering, cost control, invoicing, contracts coordinator, EpCM etc.
  • Assist Accounting with invoice enquiries requiring clarification / approval.
  • Attest contractor invoices in compliance with established commercial as defined in the contract. Certify and approve the invoices.
  • Action any engineering changes to specifications advising suppliers accordingly through PO amendments.
  • Ensure that Company Corporate policies and procurement procedures are enforced at all the time, especially regarding project expenditures as they pertain to procurement.
  • Keep good control of project administrative documentation (PO, invoice, contract, amendments, approvals, procurement, and communication)
  • Compile and execute Contract Completion documentation.
  • Purchase order closures and hand over documentation to project group
  • Oversee that accurate and complete documentation records in support of materials receipt and dispatch, materials (asset) inventory, inspection records, and general materials movement all as per the project PEP (Procurement Execution Plan).
  • When impacting the RAS, shall involve the project and engineering to ensure mitigation plan are set up especially when it impacts CP critical path.
  • Provide advice to the Project Management Team on contract, legal and insurance issues during the project execution.


About You
  • An Undergraduate Degree (Engineering, Business, Commerce or Legal programs preferred) or a technologist diploma in civil, mechanical, electrical, construction or mining discipline or equivalent relevant experience
  • Certification in a professional association SCMP is an asset
  • 5-7 years of experience in both capital project procurement goods and construction contracts
  • 5-7 years of procurement related experience in construction project environment
  • Experience with entire procurement cycle
  • Strong negotiating skills


Other knowledge, skills, abilities and behaviours needed to perform this position:
  • Strong knowledge of procurement principles and processes, Canadian contract law, commercial terms and procurement to pay business systems
  • Work collaboratively with internal and external stakeholders
  • Organized, self-motivated and ability to work independently
  • Proficient in Microsoft Word, Excel, PowerPoint and Adobe Professional
  • Excellent verbal and written communication skills


How can Vale grow your career?
  • Competitive salary
  • Participation in our Family Assistance Program
  • Online leadership training opportunities


Difference Makes All the Difference

At Vale, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

Other Information

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Closing Statement

Vale is an equal opportunity employer. In accordance with the Accessibility for Ontarians with Disabilities Act, Vale provides accommodation for applicants with disabilities in respect to its hiring process.

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