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Executive Assistant

Employer
WorkPac - Gunnedah
Location
Canberra, Australia
Salary
Competitive
Closing date
Jul 30, 2021

View more

Category
Executive
Work Term
Contract
Work Load
Full Time
Language
English
Job description

Executive Assistant
  • Canberra City location
  • Monday to Friday role
  • 12 Month Contract with extension possibility
About the Position:
WorkPac are currently working with Open Arms Veterans & Families counselling, who was founded by Australia's Vietnam veterans. They are Australia's leading provider of mental health assessment and counselling for Australian veterans and their families.
To be successful in this position you will be someone who has demonstrated experience working in mid to large scale government departments and providing administrative and executive support to management teams.
Duties will include:
  • Providing administrative and executive support to the National Manager including managing document workflow, coordinating information, arranging internal and external meetings, diary, telephone calls and email
  • Anticipating requirements for, and initiating the timely preparation of briefing material prior to meetings attended by the National Manager
  • Organising travel for National Manager and other staff as required
  • Coordinating and managing branch requests for information, such as parliamentary and ministerial requests
  • Managing all documents for the attention of the National Manager, including tracking and clearance procedures in an effective and timely manner
  • Collaborating with divisional colleagues to develop and administer work improvements to procedures and practices to enhance workflow
  • Providing administrative advice, support and services to the National Operations Branch and assisting in all other areas where needed
  • Managing internal databases
  • Collating input for all staff fortnightly updated and monthly secretary report
  • Writing agenda for weekly directors meeting, attending and distributing minutes
  • Maintaining appropriate records in records management system (TRIM)
  • Performing other administrative duties as required
Skills & Experience:
  • Demonstrated experience within a Executive Assistant or similar role
  • Experience using record management systems
  • Extensive experience in the use of Microsoft Office applications - Word, Excel, Outlook and PowerPoint
  • High level of integrity and strong communication skills
  • Strong organisation skills to manage competing priorities
  • Exercise a high degree of initiative and discretion in dealing with confidential and sensitive business matters
  • Ability to establish strong working relationships and deliver a high standard of customer service
  • Current C Class Drivers Licence
  • Working with Children/Vulnerable people check
  • Must be either an Australian Citizen to apply for this role
Apply Now
Click on the Apply button or for more information please contact Vanessa Thomas on (07) 3715 2001 or vanessa.thomas@workpac.com quoting the above reference number.
Job Order Code - 6123J2021780
About WorkPac
WorkPac is Australia's leading, privately owned recruitment provider to the mining, construction, engineering, oil and gas and healthcare sectors. We are proud to partner with some of the country's leading companies to deliver rewarding career opportunities. Looking after our employees is important to us. Through our my rewards platform, we offer benefits from retail rewards through to financial, health cover, insurance, superannuation services and more.
At WorkPac, we recognise we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications from women and Indigenous people.

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