Fleet Administrator - Business Support Services
Apply now Job ID: 584460
Job type: Full Time - Permanent
Location: Sydney, Brisbane, Melbourne
Categories: Finance & Administration, Customer Service

Who we are
Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure and facilities.
Position summary
Are you passionate about corporate fleet management? Want to be a part of an organisation that provides career opportunities and growth? If so, a fantastic opportunity has become available within our Light Motor Vehicle Fleet Team for a Fleet Administrator to join a team that manages Downer Group's National Fleet of some 5000 Light Motor Vehicles.

THE ROLE
Reporting to the National Light Motor Vehicle (LMV) Programme Coordinator your role as the Fleet Administrator will be to provide administration and clerical services to ensure effective, efficient and accurate fleet information is prepared and provided to, and that required actions undertaken promptly for our key stakeholders. Duties include:

• Preparation, submission and filing of appropriate LMV documents to required expectation of detail, accuracy and time.
• Establishing and maintaining appropriate registers and ensuring all relevant documents are properly maintained and submitted to relevant parties including Group Office Accountants, a wide variety of Downer personnel, Original Equipment Manufacturers (OEMs), Fleet Management Organisations (FMOs), and other supply organisations as required.
• Preparing and processing LMV internal transfer documentation and arranging for the transfers to be effected.
• Managing and attending to relevant LMV enquiries
• Monitoring enquiries and various requests relating to LMV asset changes, disposals, transfers and other relevant activities.
• Ensuring required information and documentation for LMVs throughout various stages of their lifecycle is provided in a timely manner.
• Working with internal Downer partners to ensure Fuel Cards and E-Tags are ordered and supplied on time to the correct location

ABOUT YOU

• Two (2) years of experience in an administrative and/or fleet support role would be beneficial.
• Ability to prioritise and manage multiple tasks.
• Proven experience in computer skills including the ability to operate computerised spreadsheet, word processing programs, and email at a proficient level
• Demonstrated strong verbal and written communication skills and able to communicate with a wide variety of people.
• Developed administrative and planning skills
• To work effectively as a member of the team
• High levels of self-discipline and self-motivation
• Service and customer focused

WHAT WE OFFER
As an employee of Downer, you may benefit from a range of career support programs, wellbeing packages and financial benefits, available through us and our selected partners. These include:

• Access to the Employee Assistance Program;
• Flexible work arrangements;
• Onsite childcare - (North Ryde, Sydney location only)
• Salary sacrifice superannuation;
• Novated leasing;
• Banking discounts & offers;
• Discounted travel & accommodation;
• Discounted vehicle rentals;
• Offers and cash back on selected shopping portals;
• Discounts on technology products; and
• Exclusive offers on a range of vehicles.

If you are enthusiastic and dedicated to establishing and growing your career we'd love to speak to you! Hit apply now or contact Paul Sampedro for more information on Paul.Sampedro@downergroup.com