Requisition ID: 41962

Job Category:Administration/Support

With over six decades of business and technical experience in the mining, energy, and infrastructure sectors, we understand that challenges are changing rapidly in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff with experience in over 150 countries to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.

Hatch’s team of professionals provides cost-effective and innovative engineering solutions for the North American Infrastructure sector with unprecedented success. We have earned an outstanding reputation with our clients as we offer a full range of services to handle any size project — from a small improvement initiative to a major multi-billion-dollar expansion program. Hatch has planned, designed, and managed some of the most visible infrastructure projects in North America and worldwide.

We are actively seeking a proposal coordinatorto join our dynamic team located in our Halifax Office.

Responsibilities:

• Evaluate and respond to RFPs and RFQs; coordinates and facilitates kickoff, strategy, and storyboard meetings; coordinates technical content, updates/customizes resumes, personnel bios, project descriptions, and other proposal information; coordinates technical proposal sections with subject matter experts; coordinates creative graphic design and layout; edits, proofreads, organizes, and understands large volumes of proposal data;
• Coordinate all aspects of the proposal development process including scheduling meetings, driving deadlines, coordinating authors/technical writers, and manages content, graphics and desktop publishing;
• Coordinates final QA process and ensures proposals are delivered within designated timeline;
• Handles all administrative functions including final proposal production, reprographics, binding, finishing, and shipping of documents;
• Coordinates and communicates with content writers and sub consultants managing their information for the proposal and/or presentation efforts;
• Other duties include archive proposals and other materials; and ensuring updated, accurate company/business unit information and assist with presentations/interviews.
• Ensures that document design and formatting are compliant with Hatch’s visual identity and writing standards;
• Ensures Hatch marketing material for proposals respect Hatch’s high-quality standards (CVs, project sheets, statement of qualifications, etc.);
• Proactively identifies re-usable material and shares across the teams;
• Ensures that materials are appropriately stored and archived on Hatch’s systems for easy access; and
• Bid Searches daily

Qualifications:

• Post-secondary education in administration, business, communications, marketing, or equivalent experience. or English (Technical Writing) or related field;
• Very strong oral and written communication skills and grammar in English (bilingual in French an asset) including technical editing;
• Hands-on experience with developing proposals, including editing and formatting considered is a desired asset;
• Experience in proposal development and production for engineering, architectural, scientific, or other consulting firm is a preferred asset;
• Very proficient in Microsoft Office Suite, with strong MS Word skills; Adobe Creative Suite software proficiency preferred (InDesign, in particular);
• Working knowledge of CRM and SAP tools an asset;
• Requires excellent written, verbal, and interpersonal communication skills, as well as strong detail orientation, analytical and general business skills and ability to process information quickly and accurately;
• Working knowledge of engineering, architecture, or environmental consulting field is highly desired;
• Able to handle multiple work assignments concurrently, adhere to strict deadlines, and be accountable for work performed;
• Have the ability to identify, separate and delegate work tasks and prioritize them in relation to the overall proposal production activity and deadlines;
• Possess excellent interpersonal skills, and be a self-starter; and
• You should have excellent good communication and organizational skills, and be detail-oriented and proactive. The ability to work in a team environment is an absolute must
• Proven ability to work well under pressure and handle multiple tasks successfully, is a must
• Ability to prioritize work based on changing priorities and deadlines, is a must.

We are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Hatch is an Equal Opportunity Employer that considers employment applicants without regard to age, race, colour, national origin, citizenship, religion, creed, sex, sexual orientation, marital status, disability or any other protected status. If you have any special needs requirements, please let us know. We will do our utmost to accommodate, in accordance with applicable local legislation.

We are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Hatch is an Equal Opportunity Employer that considers employment applicants without regard to age, race, colour, national origin, citizenship, religion, creed, sex, sexual orientation, marital status, disability or any other protected status. If you have any special needs requirements, please let us know. We will do our utmost to accommodate, in accordance with applicable local legislation.

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