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Administrative Assistant

Employer
Barr Engineering
Location
Bismarck, ND, United States of America
Salary
Competitive
Closing date
May 22, 2022

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Job Description:

Summary:

Barr is seeking an administrative assistant for our Bismarck, North Dakota, office to provide administrative support to our office leadership and staff and otherwise be the first point of contact for clients, vendors, and visitors to our Bismarck office. Work activities may include providing executive support to office leadership, supporting project staff to produce high quality technical project deliverables, scheduling and coordinating office meetings and events, coordinating with vendors, coordinating shipping and receiving of documents and supplies, as well as answering phones, relaying messages, and greeting visitors. Additional tasks involve working with property management and housekeeping staff, reviewing compliance with office COVID-19 procedures and protocols, assisting with food and beverage supplies, setting up for meetings, and tidying and stocking conference rooms, shared spaces, and kitchen areas.

The person in this position will also be called upon to provide logistical support for project meetings and conference calls, coordinate transportation arrangements for office staff, coordinate certain on-site facilities work such as office maintenance and workstation adjustments, assist with office equipment use and maintenance, assign and track card keys for employees and visitors, and fax and copy documents.

Minimum Qualifications:
  • 2 years of experience as an administrative assistant or in a related position
  • Punctuality and ability to maintain a regular in-office work schedule of 8:00 am - 5:00 pm, Monday through Friday
  • Strong interpersonal, oral, and written communication skills and the ability to communicate effectively with a diverse group of people including clients, employees, and office visitors
  • Ability to exercise good judgement and make effective decisions
  • Experience with Microsoft Office Suite, including Microsoft Teams and other web conferencing or video conferencing application
  • Ability to manage multiple tasks and prioritize simultaneous requests
  • Ability to occasionally lift 40-lb. boxes
  • Demonstrated attention to detail, task follow-through, and willingness to develop new skills
  • High degree of initiative and willingness to take on additional tasks and responsibilities
  • Legal authorization to work in the United States without the need for sponsorship
  • Acceptable driving record


Preferred Qualifications:
  • Five or more years of experience in a related position
  • Post-high school education or training in a related area
  • A flexible working style and willingness to modify personal schedule on occasion if necessary to meet client needs
  • Experience with Deltek Vision or similar enterprise resource planning software

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