Requisition ID:73807

Job Category:Administration/Support

Location:Sydney,New South Wales,Australia

With over six decades of business and technical experience in the mining , energy , and infrastructure sectors, we see challenges evolving in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff , with experience in over 150 countries , to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

Our business is experiencing rapid growth. Based in the Sydney CBD, this newly created full-time position will suit an EA who is a self-starter, enjoys accountability and can work both autonomously and within a team environment.

The role has a primary focus working in partnership with the Infrastructure Director, providing executive supports, with additional responsibility for overseeing all aspects of day-to-day office administration.

As the successful candidate, you will:

• Provide effective, efficient and professional secretarial and administrative support to two members of the Sydney executive leadership team, as required.
• Manage travel bookings and itineraries for outgoing and incoming staff and visitors, both domestic and international.
• Effectively manage daily functions for the office, including dealing with supplies, maintenance, building management, safety and utilities.
• Record, distribute and follow up actions
• Actively assist in creating a positive organisational culture.
• Act as a central point of contact for management and staff and develop strong relationships with all levels within the organisation.
• Reconcile expense claims, credit card statements, purchase orders and accounts payable.
• Compile Board-quality presentations, agendas, reports and statistical data as required
• Plan and coordinate client and staff functions by effectively meeting timeframes and budgets.
• Provide ad hoc administration support to the local leadership team
• Compiling monthly reports through the engagement with others and preparing these for Board-quality submissions
• Providing guidance and support to reception and office support teams

You bring to the role:

You will have significant EA experience, ideally at senior leadership level, with demonstrated ability to maintain a strict level of confidentiality. You will enjoy the challenge of improving processes in growing business. You have exceptional organisational skills and experience managing complex schedules; diary management; coordination and booking travel. You will have an affinity for picking up new systems and advanced knowledge of Office 365 is a must. Previous experience working in an engineering or construction firm will be advantageous

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally

As an accredited Employer of Choice for Gender Equality (WGEA) and Equal Opportunity Employer, we are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Within Australia, this includes supporting and encouraging a flexible workplace and a comprehensive benefit offering. If you have any special needs requirements, please discuss with us and we will do our utmost to accommodate your request.

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