Office Manager - Rail Systems - VIC
Apply now Job ID: 587834
Job type: Full Time - Permanent
Location: Melbourne
Categories: Finance & Payroll, Customer Service & Administration

Who we are
Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure and facilities.
Position summary
Downer has a long history of delivering transport infrastructure projects under a variety of contracting models. Services include the design and construction of light rail, heavy rail, signalling, track and station works, rail safety technology, bridges and roads.

Downer's Infrastructure Projects (IP) Division is seeking an experienced Office Manager to join their Rail Systems Engineering team based out of Melbourne, VIC.

We are interested in your strong administrative experience in an office environment, a positive attitude, and a strong team ethic. Reporting to the Commercial Finance Manager you will have the opportunity to share your expertise and have a major impact on project outcomes.

ABOUT THE ROLE

This position is an integral part of the team and you will be responsible for:

• Maintaining files and reports such as training, personnel, safety, quality assurance, business and operational;
• Booking Flights and Accommodation for staff, subcontractors and visitors
• Manage office access passes including updating register.
• Input of weekly payroll data
• Point of contact for IT related enquiries
• Assisting HSE and the Quality teams as required with data input in the required systems;
• Purchasing all stationery and staff amenities required by the office, including managing stock supplies;
• Collating and distributing reports and other correspondence;
• Carrying out secretarial work for the Management team, scheduling meetings and taking minutes etc; and
• Any other duties as required by Management.

ABOUT YOU

• Demonstrated project administrative experience with strong data entry skills;
• Previous experience in booking travel for large numbers of personnel;
• Experience using Oracle, Coins and / or JDE preferred;
• Intermediate to advanced knowledge of Microsoft Office;
• Team player, an eye for detail with ability to prioritise work and manage time effectively;
• Ability to work autonomously and as part of a multi-disciplinary team; and
• Must be flexible and adaptable to meet changing project demands.

WHAT WE OFFER

• An attractive remuneration package along with an opportunity to work in a dynamic environment within a highly successful, ASX listed organisation
• A workplace that focuses on Zero Harm, making safety a core part of everything we do

Our aim is to create a workplace where people are respected and encouraged to fulfill their potential. We embrace all employee difference and foster a culture that supports diversity and inclusion. If you are focused and aspired to grow your career in a challenging and leading-edge environment, you will have a future with great possibilities with us.

To apply for this great opportunity, please click on "Apply Now" button.

For more information contact: Jodie Saunders at jodie.saunders@downergroup.com . Please do not send resumes to this email address as they will not be accepted.

WE RESPECTFULLY ASK NO AGENCY APPLICATIONS