Offers & Pre-board Analyst (Fixed Term 12 month)

• Be part of a group that is safety driven and values inclusion
• Join a leading global company
• Fixed term employment
• Based in Salt Lake City, UT

About the role

All progress begins with pioneers. At Rio Tinto, it begins with you.

You will help to ensure successful candidates are ready to start in their new role in line with the Talent Acquisition demand. This includes ensuring that all offers, checks and pre-boarding activities are completed before the employees start date to enable the new starter to be productive in their role from day 1. You will act as the single point of contact (SPOC) connecting the candidates and hiring leads from offer acceptance to day one in role and providing the positive people experience as we welcome the new starters into Rio Tinto. You will collaborate with your peers, stakeholders in HR and other functions along with relevant vendors to put the experience of the candidate first.

Reporting to the Offers & Pre-boarding Superintendent and working in a collaborative community within the Recruitment Team as a Offers & Pre-Bard Analyst, you will:

• Acting as the single point of contact to manage the offers, checks and pre-boarding activities from offer acceptance through to Day 1 in role.
• Actively partnering with the Talent Acquisition Partner, Regional HR Ops, vendors and stakeholders to ensure recruitment demand is met within the given timelines and new starters have a positive pre-boarding experience
• Owning a candidate's pre-boarding experience end-to-end (Offer acceptance through to Day 1 in role) by managing different activities which include:
  • Creating offer letters and coordinating the TA team & Hiring leader to complete the remuneration recommendation, verbal offer and contract disbursement
  • Initiating pre-employment screening checks and medicals
  • Guiding candidates through the variety of vendor processes and activities
  • Coordinating global core & common pre-boarding activities including initiating relocation, ordering IT hardware, requesting building/site access, requesting car parking and coordinating a buddy based on the requirement of the role and ensuring all activities are complete prior to the employees start date
  • Coordinating regional/site pre-boarding activities, including (but not limited to) logging uniform, locks, PPE orders, support tool shipping to site, scheduling inductions in line with the start dates and training availability, booking flights & accommodation for inductions/training and site rostered travel based on the requirement of the role and ensure all activities are complete prior to the employees start date
  • Regular communication with the candidate and other stakeholders to keep them informed about the different steps/stages of the process
  • Influence a suitable start-date being set for new starters that allows sufficient time for all pre-boarding activities to be completed, ensuring a good employee experience
• Address and troubleshoot any Candidate and Hiring leader's queries regarding relocation & pre-boarding activities. If the answer is not immediately known, seek out the answer or relevant information with your peers, process stakeholders or vendors
• Effectively manage candidate information and storing all the relevant documents in a centralised, secured and organized manner
• Coordinate with the candidate to ensure all pre-boarding documentation is returned and processed at an appropriate time
• Ensure the status of all offers, checks & pre-boarding activities are accurately tracked in a timely manner in the pre-boarding tracker
• Manage a continuous improvement loop to support improvements in the pre-boarding process
• Collaborate and engage with key stakeholders through the process - ESPS, IS&T, Mobility, RHRO, Procurement, HSE etc
• Practice outstanding process governance by ensuring all processes and any changes are captured in centrally stored and maintained Talent Acquisition process documents i.e. job-aids, checklist, communications templates

What you bring

• You prioritise a positive employee experience
• You care about quality, transparency and consistency in your work
• You demonstrate care, curiosity and courage
• You have a good understanding of the end-to-end recruitment & pre-boarding process and awareness of how the various activities are interconnected & dependent on each other
• You are self-motivated and have a continuous improvement outlook
• You have excellent customer service & communication skills
• You have a strong ability to troubleshoot candidate & leader queries

What we offer

Come join our team and enjoy some great benefits:

• A work environment where safety is always the number one priority
• A safety-focused and inclusive working environment
• Career development to further your ambitions
• Competitive salary package
• Ongoing individual wellbeing support
• Exciting multicultural working environment

About Rio Tinto

Every idea, every innovation, every little thing the world calls 'progress' begins with a first step, and someone willing to take it: explorers, inventors, entrepreneurs." Pioneers." For nearly 150 years, Rio Tinto has been a company of pioneers - generations of people spanning the globe, all with the grit and vision to produce materials essential to human progress." Our iron ore has shaped skylines from Shanghai to Sydney. Our aluminium - the world's first to be certified 'responsible' - helps planes fly and makes cars lighter. Our copper helps wind turbines power cities and our boron helps feed the world, and explore the universe.
Our diamonds help us celebrate the best parts of life."

Every Voice Matters

At Rio Tinto, we particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQ+ community, mature workers, people with disabilities and people from different cultural backgrounds. Equal Opportunity Employer M/F/D/V. Rio Tinto participates in E-Verify to confirm work authorization. Please visit http://www.uscis.gov/ for more information.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome - they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.