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Senior Document Controller

Employer
Downer EDI Limited
Location
Brisbane, Australia
Salary
Competitive
Closing date
Oct 11, 2022

View more

Category
Auxiliary & Support Staff
Work Term
Permanent
Work Load
Full Time
Language
English
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Temporary Role - Fixed term contract up to 3 months

Who We Are

Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities.

About the Role
  • Manage all access requests for both the Document Management System and SharePoint sites.
  • Define, optimise, and manage configuration requirements for both the Document Management System and SharePoint sites.
  • Set-up of placeholders for project and design deliverables.
  • Maintain the integrity of the Document Management System, ensure its successful and effective use.
  • Setup of the project's document management requirements for Engineering Services, in compliance with the Document Management Plan, e.g. Document Numbering Register, Document Review, Approval, & Distribution Matrix, Document Progress Report, document numbering convention, the project's Document Management systems, and document repository, as requested by Document Control Lead.
  • Setup of workflow templates, approvers, and assign users to workflow steps.
  • Standardise Document Metadata across projects and reconfigure the Document Management System to accommodate any project specific requirements.
  • Generate Project reports for on-going progress and performance monitoring (e.g. Document Delivery Reports, Review Workflows Status, RFIs…).
  • Assist with ad hoc document processing to ensure processes are fit for purpose and implement changes if required.


Our Requirements For This Role Are
  • Minimum Certificate IV in Business Administration (or equivalent).
  • Must have at least 6+ years' experience in a Document Control Role.
  • Must have proven experience in a similar role within the industry.
  • Proficient with industry standard Document Management Systems (InEight Documents, Aconex).
  • Proficient with cloud based collaborative platforms such as SharePoint.
  • Proficient with Microsoft 365 Office Suite, including advanced knowledge of Excel and PowerBI.
  • Sound knowledge of ISO 9001:2015 for Document Control and Quality Management System requirements.
  • Sound knowledge of Project Management principles and methodologies.
  • Can convey information and concepts in a clear, concise, logical manner, giving underpinning rational and using appropriate communication strategies.
  • Understands the operational needs and context and builds effective relationships to develop mutually beneficial outcomes for internal stakeholders.
  • Acts as a trusted advisor by building confidence and credibility with operational personnel.
  • Demonstrates coaching, facilitation, and mentoring skills to develop capacity of operational personnel and gain an understanding of work as done.

WHAT WE OFFER
  • A challenging and diverse organisation and client portfolio, where your skills and experience will be utilised daily to create innovative Engineering designs.
  • An organisational culture where your opinion is encouraged & valued, and your thoughts can make a difference.
  • A large organisation where you can develop and progress your career.


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