Requisition ID: 164139

Job Level: Entry Level

Home District/Group: Kiewit Mining District

Department: Business Management

Market: Mining

Employment Type: Full Time

Position Overview

We are currently looking for a proactive Administrative Assistant to support our growing demands at Buckskin Mine operations. Position will provide exceptional office administration support to a fast-paced mining operations with high expectations in Gillette, WY.

Office administration support duties may include: craft new hire onboarding, maintaining office systems, supplies, assisting with payroll distribution, document management, office clerical/support services, printing, mail distribution, greeting visitors, answering phones along with other assigned tasks.

District Overview

Kiewit Mining Group has grown steadily to become one of North America's leading producers of high-quality, high-energy coal and is ranked as one of the top 10 coal producers in the nation. We are built on a solid foundation of safety, quality, production and integrity.

Location

This position is based out of Gillette, WY

Responsibilities

• Provide clerical and administrative support for HR Manager and/or other Department Managers
• Prepare outgoing mail and correspondence, including e-mails and faxes.
• Order office supplies and stock and maintain breakrooms
• Document management, including maintaining employee files.
• Assist in managing open-shop craft requisition and support recruiting efforts
• Assist in conducting weekly orientations to lead effective on-boarding process, including paperwork, applications, documentation and maintaining employment files
• Complete I-9s for craft hires
• Order and distribute craft hiring/ benefit packets
• Assist with various special projects
• Sorting and distribution of pay stubs
• Maintain required employment posters and affirmative action binder.

Qualifications

• Proficient in Microsoft Office products including Word, Excel, PowerPoint, Visio and SharePoint.
• Organizational skills.
• High school diploma and at least two (2) + years applicable experience.
• Previous human resources experience a plus.
• Must be a positive, pro-active, strong team participant with the ability to maintain strict confidentiality.
• Proven ability to take initiative and build strong and productive professional relationships.

Other Requirements:
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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There's no limit to what you'll do at Kiewit. Whether you're building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people's lives for generations to come.

Here you'll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities.

We offer our full-time staff employees a comprehensive benefits package that's among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.

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