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Administration Coordinator, Business Planning - Copper Growth

Employer
Teck Resources Limited
Location
Vancouver, British Columbia, Canada
Salary
Competitive
Closing date
Apr 10, 2023

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Category
Accounting, Management & Administration
Work Term
Permanent
Work Load
Full Time
Language
English
Closing Date: April 30, 2023

Summary:

Reporting to the Director, Business Planning and Asset Development, the Administration Coordinator, Business Planning provides proactive administrative support to the Copper Growth Management team by supporting efficient business processes, record keeping, financial and operational analysis.

Responsibilities:

  • Be a courageous safety leader, adhere to and sponsor safety and environmental rules and procedures
  • Manage departmental digital filing system and records management (including documents, images, data, maps etc.) and administration of SharePoint and digital collaboration sites including the VRIFY and Llamazoo virtual reality platforms
  • Maintain the Copper Growth Vetted and Approved photo library, ensuring photos are updated and consents are obtained; facilitate the External Presentations approval process and keep the library updated
  • Manage workflow and schedule for both departmental and interdepartmental requirements to ensure group deliverables are coordinated, collated, completed and delivered within set deadlines
  • Facilitate administrative coordination for the team including, for example, sourcing endorsement/signatures on documents, overseeing legal and commercial agreements and contracts, tracking key dates and deliverables, coordinating the team's schedules and group calendar, etc.
  • Support administrative and governance requirements including meeting, conference and event planning and coordination (room bookings, IT requirements, catering and room layout, agendas, pre-reads, presentations, drafting meeting minutes, summarizing, and tracking completion of, action items, post-meeting clean-up, travel bookings)
  • Maintain Copper Growth's contacts list and Team's site
  • Prepare and process the team's expense and cost reports and reconcile corporate credit card transactions; provide support for general budget and monthly cost reports including budget forecasting and variance tracking with the Business Coordinator
  • Accurately assemble records and analyze data relevant to department reporting requirements (e.g., employee time sheet information, safety statistics, weekly report compilation, Delegation of Authority, including annual Delegate Acknowledgements, Stage Gate Reviews etc.)
  • Assist with Teck's participation at key local and international conferences, including conference preparation, participant list, hotel rooming, onsite coordination, execution, and take down process
  • Handle assignments involving highly confidential matters with utmost care and attention
  • Build and manage relationships with a variety of functions including health and safety, project development, operations, technical, SERA, and finance and accounting


Qualifications:

  • Minimum college diploma or equivalent experience
  • 5 to 7 years of experience in administrative roles with a minimum of 3 years in a senior administrative capacity in a fast paced environment
  • Knowledge and experience in the resource sector and or construction industry is required
  • Strong demonstration of advanced writing, editing and communication skills in English; Spanish language skills are a strong asset
  • Outstanding Word, PowerPoint and Excel skills; proficient in Outlook, Teams, MS Project, Visio and SharePoint
  • Highly service-minded with ability to maintain professionalism and a high level of integrity, discretion and tact while handling confidential information
  • Excellent organizational and planning skills; possess high degree of initiative to efficiently self-manage and prioritize tasks under minimal supervision
  • Proficient at coordinating schedules, international travel, meetings, conferences, and events
  • Significant experience in event planning/coordination
  • Strong attention to detail and process driven with a strong understanding of business processes
  • Strong interpersonal skills and able to take the initiative to liaise with other departments and/or external sources and ability to support multiple senior clients and teams
  • Collaborative and cooperative teammate who can work with others and understand how to get things done through both formal and informal channels to achieve objectives
  • Ability to thrive in a fast-paced, dynamic and at times challenging work environment
  • Basic level understanding of various filing and document management protocol and their relevant application to the business
  • Basic level understanding of budgeting, expense account management and purchasing standards and practices


About Teck

At Teck, we value diversity. Our teams work collaboratively and respect each person's unique perspective and contribution.

Qualified applicants interested in joining dynamic team are encouraged to submit a resume and cover letter electronically.

We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

Teck is a diversified resource company committed to responsible mining and mineral development with major business units focused on copper, steelmaking coal and zinc, as well as investments in energy assets.

Teck has been named one of Canada's Top 100 Employers for the six consecutive years. Teck has also been named to the Forbes list of the World's Best Employers for the past two years and is one of Canada's Top Employers for Young People.

Headquartered in Vancouver, Canada, its shares are listed on the Toronto Stock Exchange under the symbols TECK.A and TECK.B and the New York Stock Exchange under the symbol TECK.

Learn more about Teck at www.teck.com or follow @TeckResources

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