Requisition ID: 167789

Job Level: Mid Level

Home District/Group: DHO Kiewit Supply Network

Department: Administration

Market: OGC

Employment Type: Full Time

Position Overview

The primary responsibility for the Administrative Assistant position operates in the area of project administration and invoice management.

District Overview

Kiewit Supply Network group specializes in providing comprehensive procurement services to clients across the construction and engineering industries in multiple markets, including transportation; water/wastewater; power; oil, gas and chemical; building; and mining. Our key objectives are to offer clients a world-class service focused on ensuring equipment, materials and services are consistently estimated and procured at the right price. We strive to offer an appropriate level of quality and ensure materials and services are delivered on schedule and in compliance with the client's specifications and expectations.

Location

This position is based out of Houston, TX office and/or The Woodlands, TX office. This is a shared service environment in a professional office setting.

Responsibilities

• Support Kiewit Supply Network staff in day-to-day activities
• Schedule department and project meetings upon request
• Support project and department reporting as needed
• Expedite and track pre-award vendor information and quotations
• Receive and review invoices for accuracy and completeness
• Ensure timely processing of invoices by coding, entering, and posting to accounting system
• Verify that all invoices are properly authorized and approved before processing
• Respond to inquiries from vendors and other departments regarding invoice status
• Monitor and reconcile vendor statements, identify discrepancies, and resolve issues
• Maintain accurate records of all invoice transactions and ensure proper filing
• Assist with month-end closing procedures and other accounting tasks as required
• Communicate effectively with internal departments and external vendors to resolve any issues or discrepancies
• Continuously improve the invoice processing procedures to streamline workflow and increase efficiency

Qualifications

• High school diploma or equivalent; associate's or bachelor's degree in accounting, finance, or related field is preferred
• At least 2 years of experience in accounts payable or related field
• Strong proficiency in Microsoft Office, particularly Excel
• Excellent organizational and time-management skills
• Attention to detail and accuracy in data entry and record-keeping
• Effective communication and interpersonal skills
• Ability to work independently and as part of a team
• Ability to multi-task, prioritize workload, and meet deadlines in a fast-paced environment

Other Requirements:
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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There's no limit to what you'll do at Kiewit. Whether you're building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people's lives for generations to come.

Here you'll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities.

We offer our full-time staff employees a comprehensive benefits package that's among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.

Nearest Major Market: Houston
Job Segment: Accounts Payable, Network Administrator, Data Entry, Supply, Secretary, Technology, Finance, Administrative, Operations