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Project Support Coordinator - Mississauga

Employer
Hatch
Location
Mississauga, Ontario, CA
Salary
Competitive
Closing date
Jun 22, 2023

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Category
Auxiliary & Support Staff
Work Term
Permanent
Work Load
Full Time
Language
English
Requisition ID: 87506

Job Category: Administration/Support

Location: Mississauga, ON, Canada

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining , energy , and infrastructure , our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.

Hatch is seeking a Project Support Coordinator in Mississauga, ON. The Project Support Coordinator is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. They are responsible for different kinds of administrative functions essential for everyday operation of the organization.

Primary Responsibilities:
  • Responsible for registering, classifying, managing, tracking, filing and distributing of all electronic and hard copy project deliverables and other documentation as required by the project. This includes design and vendor documentation and other controlled documents as defined by the project
  • Also responsible for the quality checking of documents as defined in the project document control procedures and scanning, printing, copying of documentation, and preparing CD's as required
  • Responsible for facilitating a progressive turnover deliverable documentation (if required) and final handover in accordance with the project documentation handover matrix
  • Answer telephone and provide information to callers
  • Greet persons entering organization and direct persons to correct destination
  • Provide general administrative and clerical support
  • Co-ordinate meetings and organize catering
  • Monitor and maintain office equipment


Requirements:
  • Minimum 3-4 years directly-related clerical experience in office/site office environment or completion of a major EPCM project from start to finish as a Project Services Clerk. Entry level for business/secretarial school graduates
  • This role requires exceptional communication, analytical and client engagement skills. The general environment can be highly stressful due to resource fluctuations and tight deadlines and requires one to manage multiple tasks and priorities simultaneously
  • Experience with electronic document management and document control systems
  • Through understanding of the requirements of tracking vendor data and engineering processes, and how these interrelate with other areas of project activities
  • Ability to interpret, write and apply complex procedures
  • Skills and experience in using MS Word, Excel & Access, PowerPoint, Adobe Acrobat, Internet, E-mail and File management tools, e.g. Explorer, WinZip, CD and DVD writing tools etc.


Job Pre-Requisite Skills and Abilities
  • Active listening, reading, comprehension, mathematics, service orientation, time management, coordination, active learning, judgment and decision making, troubleshooting, equipment maintenance, deductive reasoning
  • Physical Skills: Manual dexterity, controlling machines and processes, handling and moving objects, performing general physical activities (lifting, walking, stooping, handling materials)

Why join us?
  • Work with great people to make a difference
  • Collaborate on exciting projects to develop innovative solutions
  • Top employer


What we offer you?

  • Flexible work environment
  • Long term career development
  • Think globally, work locally


We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.

Job Segment: Document Control, Sustainability, Document Management, Clerical, Engineer, Administrative, Energy, Technology, Engineering

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