HR & Benefit Administrator

Job Description

Key Responsibilities

HR Data & Administration

• Verify, enter, and maintain core employee data transactions in the HRIS system for both US and Canadian Salaried/Hourly Employees, including new hires, rehires, organizational changes, transfers, and terminations.
• Ensure accuracy, completeness, and confidentiality of all sensitive personal information, banking details, and employee files.
• Communicate and follow up proactively with field projects and business units to collect required employee paperwork in a timely manner.
• Resolve basic data discrepancies and act as a reliable liaison between Shared Services and internal business units for general enquiries.

Benefit Administration & Data Entry

• Perform timely and accurate data entry for employee benefits enrollment, changes, and terminations within internal platforms and vendor portals.
• Support the transactional upkeep and tracking of Group Benefits, Savings Plans, Pensions, and retirement accounts.
• Audit and validate benefit data regular inputs to ensure consistency between HR records, benefit platforms, and downstream systems.
• Assist in clarifying standard benefit inquiries and documentation requirements for employees and managers.

Location: Vaughan, ON (Onsite)

Reports To: HR and Benefit Team Lead - Shared Services

Type: 12 Month Contract

Responsibilities

Key Competencies

• Operational Excellence & Detail Orientation: High precision and strong attention to detail while executing high-volume data transactions without compromising data integrity.
• Process Adaptability: A sharp and quick learner who can rapidly understand business processes, workflows, and system rules.
• System Awareness: Comfortable navigating transactional software, with a foundational understanding of how employee data flows between HR and downstream systems.
• Effective Communication: Clear, professional, and courteous written and verbal communication skills to successfully follow up with business units on outstanding paperwork.
• Accountability & Confidentiality: High integrity in managing sensitive employee relations information, compliance policies, and data security.
• Customer Service Mindset: A proactive approach to helping internal stakeholders and maintaining supportive working relationships within the team.

Qualifications

Qualifications & Experience

• Experience: 2-3 years of experience in an HR administrative, data entry, or shared services operations role.
• System Knowledge: Hands-on experience with Oracle HRIS (strongly preferred); experience or familiarity with ADP software is an asset.
• Technical Skills: Strong proficiency in data entry and standard office applications (e.g., Microsoft Excel) for managing employee lists and documentation trackers.
• Education: Post-secondary education in Human Resources Administration, Business Administration, or a related discipline.
• Traits: A self-starter with a structured mindset who can manage multiple tasks to completion under tight operational constraints with minimal supervision.