Administrative Assistant

Val-d'Or, Quebec, Canada
Competitive
Nov 12, 2021
Nov 28, 2021
VAL00117
Permanent
Full Time
English
WHAT DO YOU VALUE IN A CAREER?

At Agnico Eagle, our values never waver. We believe in trust, respect, equality, family and responsibility. Why? Because they express who we are and they have helped us succeed in business for over 60 years.

WHAT DOES AGNICO EAGLE VALUE?

We value you - your unique set of skills and experience. We value your willingness to build those skills and make a meaningful contribution to our company. And, we value your commitment to treat every person on our team with respect, helping us to operate safely, protect the environment and make a positive contribution to our local communities.

ABOUT OUR OPERATION:

The Procurement and Logistics department provides a shared service that supports all procurement activity as it relates to the Canadian operations of Agnico Eagle Mines Limited.

YOUR NEXT CHALLENGE:

Reporting to the Superintendent of Strategic Sourcing and Logistics, the Administrative Assistant - Procurement is a member of the Purchasing and Logistics department and collaborates with all other members of the division. The role consists of performing all aspects of the management of department documents, the supplier prequalification process, and supporting personnel in the department through a variety of tasks related to organization and communication and ensuring efficient operation of the office.
  • Ensure that Agnico Eagle document control and archiving procedures are followed;
  • Manage the flow of information; email, mail, and any other documents related to calls for tenders and supplier prequalification;
  • Manage the supplier prequalification process for the department;
  • Ensure the follow up with contractors for their conformity to the WSCC and insurance certificates;
  • Support department supervisors during meetings (take accurate minutes of meetings, reserve conference rooms, etc.);
  • Ensure the control of documentation for the department such as: RFP/Contract templates, contracts, policies, standards, processes, procedures, and guidelines;
  • Translate documents, as needed;
  • Manage and replenish office stationery and consumables;
  • Prepare external and internal communication and ensure that they are written according to Agnico Eagle standards;
  • Ensure that credit card transactions made by Buyers are well documented (according to Agnico Eagle standards) and reconcile these transactions between the bank statement and Agnico Eagle accounts payable;
  • Manage the contract management module in JDE;
  • Responsible for the management of the housekeeping provider;
  • Book business travel arrangements;
  • Welcome office visitors and take care of the reception desk.


WHAT YOU NEED TO SUCCEED

  • High school diploma or equivalent; college diploma or university degree preferred;
  • 3-5 years of experience as Administrative Assistant / Document Control or relevant experience;
  • Excellent time management skills and ability to multi-task and prioritize work;
  • Excellent teamwork skills and professionalism;
  • Strong attention to detail, strong discretion and judgement and flexibility;
  • Strong editing and proofreading skills;
  • Experience working in a multicultural environment;
  • Excellent interpersonal skills and the ability to work in a team;
  • Excellent working knowledge of all Microsoft Office Suite applications especially Outlook, Excel, Word, PowerPoint & SharePoint;
  • Strong ability to effectively communicate in English (Oral and written). Selected candidates must attain a passing mark on the SPEEXX English language assessment.

Your Work Schedule
  • Schedule: 5 days of work, followed by 2 days of rest, followed by 4 days of work, followed by 3 days of rest. This position is location at our office in Val d'Or.