Personal & Administrative Assistant - Legal

Rio Tinto
Perth, AU
Competitive
Nov 25, 2021
Dec 25, 2021
305944374
Permanent
Full Time
English
Personal & Administrative Assistant Legal
  • Interesting and varied role supporting the Iron Ore legal team
  • Permanent Full Time | Flexible to 4 days per week for right candidate
  • Perth based role, Monday to Friday

About the role

All progress begins with pioneers. At Rio Tinto, it begins with you.

In the role of Personal & Administrative Assistant you will be the personal assistant to the General Counsel Iron Ore and Business Development as well as provide administrative support to the Chief Counsel and assist with legal activities across the Perth based legal team.

Reporting to the General Counsel Iron Ore and Business Development, your role will entail:
  • Provision of administrative and secretarial services to the division and leadership team
  • Effective management of the General Counsel's calendar and assisting with triaging incoming work for allocation to the broader legal team
  • Liaising with functions eg: Finance, Risk, GIA, Compliance and internal stakeholders on inputs, meeting arrangements and related matters
  • Coordinating legal documents for review and execution in addition to tracking documents through the Legal Document Management system
  • Liaising with third party service providers as required and deal with queries and information requests as required
  • Booking travel and preparing itineraries site visits and international trips. Organizing meetings, events & workshops & conferences
  • Working effectively with other administrative roles to ensure efficient and effective operation and communications within the division
  • Assisting with divisional communication and engagement activities and processes, collating business presentations and preparation of correspondence, reports, and agendas
  • Raising purchase orders and processing invoices for payment. Managing credit card expense reports and assisting with RTTMS tickets for new employee set up
  • Events and catering management to support team functions as well as escorting visitors

What you'll bring
  • A commitment to the safety of yourself and your team
  • Experience operating within a senior administrative level highly regarded
  • High level of attention to detail
  • Excellent written and verbal communication skills
  • The ability to problem solve, prioritise, multi-task and have a flexible working approach
  • Advanced MS office skills, MS Outlook, Word and MS PowerPoint
  • Experience working within a legal function highly regarded but not a mandatory
  • Certificate in business administration or similar whilst not essential, will be well-regarded

What we offer

Be recognised for your contribution, your thinking and your hard work, and go home knowing you've helped the world progress.
  • A work environment where safety is always the number one priority
  • Flexible working from home arrangements as per operational requirements
  • A competitive base salary reflective of your skills and experience with annual incentive program
  • Comprehensive medical benefits including subsidised private health insurance for employees and immediate family
  • Attractive share ownership plan
  • Company provided insurance cover
  • Extensive salary sacrifice & salary packaging options
  • Career development & education assistance to further your technical or leadership ambitions
  • Ongoing access to family-friendly health and medical wellbeing support
  • Leave for all of life's reasons (vacation/annual, paid parental, sick leave)
  • Exclusive employee discounts (banking, accommodation, cars, retail and more)

About Rio Tinto

Every idea, every innovation, every little thing the world calls 'progress' begins with a first step, and someone willing to take it: explorers, inventors, entrepreneurs. Pioneers.

For nearly 150 years, Rio Tinto has been a company of pioneers generations of people spanning the globe, all with the grit and vision to produce materials essential to human progress.

Our iron ore has shaped skylines from Shanghai to Sydney. Our aluminium the world's first to be certified "responsible" helps planes fly and makes cars lighter. Our copper helps wind turbines power cities and our boron helps feed the world, and explore the universe.
Our diamonds help us celebrate the best parts of life.

Where you'll be working

This role will be based in Western Australia at Rio Tinto's Perth office.

Every Voice Matters

At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.

Applications close on 3 December 2021 (Rio Tinto reserves the right to remove advertised roles prior to this date)