Executive Assistant (Commercial Business)

Rio Tinto
Chicago, IL, USA
Sep 23, 2022
Oct 23, 2022
Full Time
Executive Assistant (Commercial Business)

* Key support to our senior leadership team in commercial business

* Opportunity to work alongside and network with a global team of Rio Tinto professionals.

* Based in our North America Commercial office in Chicago

About the role

All progress begins with pioneers. At Rio Tinto, it begins with you.

We are looking for a self-motivated and organized Executive Assistant to support various senior commercial stakeholders, based out of Chicago. This is an opportunity where you will be provided autonomy and be relied upon to play a key support role for senior leadership team.

This role is a great opportunity for an enthusiastic and dynamic self-starter in seeking new challenges in not just handling the secretarial and administrative support, but also has a keen interest in continuous learning and developing oneself towards the commercial related support work

* Providing a full range of secretarial/administrative support to the senior commercial stakeholders, exercising confidentiality, tact and diplomacy.

* Communicating directives and information from the SLT to executives, managers and others in the organization and follows up on the status of tasks.

* Receiving, screens and directs incoming calls, visitors, mail and e-mail.

* Maintaining files, records, calendars and diaries; arranges business travel, coordinates meeting arrangements, and tracks expenses.

* Participating in the development and implementation of secretarial/administrative standards, policies and practices for the organization.

* Coordinating secretarial support across the Chicago office for senior leadership events, developing and maintaining a collaborative relationship with other administrative support resources across the organization

* Manages end to end service requests for stakeholders

What you'll bring

* An appropriate secondary education coupled with a relevant secretarial qualification and at least 5 years' Executive Assistant experience

* Strong verbal and written communication skills

* Self-starter with ability to manage and prioritize a range of concurrent topics with minimal supervision

* Ability to manage sensitive, time critical, complex and ambiguous tasks

* Availability to work global or ad-hoc hours from time to time, due to the global responsibilities for Head of Procurement.

* A good working knowledge of SAP, Microsoft and its interfaces

What we offer

* We are committed to providing our employees with a generous benefits package. Be recognized for your contribution, thinking, your hard work, and go home knowing you've helped the world progress, we provide:

* A safety-focused and inclusive working environment

* Advantageous salary package with annual cash incentive awards (STIP) for eligible employees

* Access to top-tier family-friendly health programs including medical, prescription drug, dental, vision, life insurance coverage, and various voluntary benefits.

* Excellent retirement plan including up to 6% defined company contribution; Generous 401k matching program

* Generous Rio Tinto employee share program, which allows you to purchase Rio Tinto Company shares.

* Comprehensive leave policies which cover all moments that matter in life: PTO (paid time off), paid holidays, and paid bereavement leave.

* A favorable child-caregiver leave program (Up to 100% salary top-up)

* Discount programs for leisure purposes and access to Virgin Pulse with incentives supporting your wellbeing

* Ongoing Employee Assistance Program (EAP) for you and your family; to help in addressing educational opportunities, addiction treatment, depression, stress, domestic issues, financial management, and legal concerns.

* Our team and industry experts are here to support and work with you to explore your learning potential and career goals

About Rio Tinto

Every idea, every innovation, every little thing the world calls 'progress' begins with
a first step, and someone willing to take it: explorers, inventors, entrepreneurs. Pioneers.

For nearly 150 years, Rio Tinto has been a company of pioneers - generations of people spanning the globe, all with the grit and vision to produce materials essential to human progress.

Our iron ore has shaped skylines from Shanghai to Sydney. Our aluminium - the world's first to be certified 'responsible' - helps planes fly and makes cars lighter. Our copper helps wind turbines power cities and our boron helps feed the world, and explore the universe.
Our diamonds help us celebrate the best parts of life.

Where you will be working

Rio Tinto Commercial puts the company's value over volume approach into practice, with the goal of maximizing the value of our physical flows to improve both our business and that of our customers. Headquartered in Singapore, and integrated with Rio Tinto's assets, hubs, and offices globally, our Commercial group works hand-in-hand with our product groups to ensure both the amount and types of products we produce meet our customer's needs, and manage the trade-off between volumes, quality, cost and capital expenditure.

Every Voice Matters

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome - they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.

At Rio Tinto, we particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQ+ community, mature workers, people with disabilities and people from different cultural backgrounds.

Equal Opportunity Employer M/F/D/V

Rio Tinto participates in E-Verify to confirm work authorization. Please visit http://www.uscis.gov/ for more information.

Please note, in order to be successfully considered for a role you must complete all pre-screening questions.
'Rio Tinto reserves the right to remove job postings at its discretion, therefore, if you are interested in applying for this vacancy please submit your application as soon as possible.'