Sr Anlst, Contract Administr.

Ontario, Canada
Dec 18, 2020
Jan 17, 2021
Full Time
Other Information

Who We Are

At Vale, we believe in innovation as a foundation for our development, to create the mining of the future and achieve our vision of being the biggest and best mining company in the world.

Operating in Canada for over 100 years, we are a leading producer of iron-ore, copper, cobalt and precious metals and the world’s second largest nickel mining company. We aim to grow profitably but only as a safe, high-quality and sustainable mining company.

Are you interested in joining our team of over 6,000 professionals in Canada?

We employ a wide range of occupations from engineers, underground miners and supervisors in Thompson, Sudbury and Voisey’s Bay, to our R&D team from our world class Technology Centre in Mississauga.

Location: Sudbury Ontario

Vale’s history began in Sudbury, Ontario more than 100 years ago and a rich deposit of nickel and copper remains in the area to this day. The current operations in Sudbury include six mines, a mill, a smelter and a refinery, making it one of the largest integrated mining operations in the world. It is also one of the safest, with the mines being awarded the national John T. Ryan award in several recent consecutive years. Sudbury is also the heart of Vale’s environmental initiatives. In partnership with the community, Sudbury has made great strides in their environmental recovery program and through improved mining practices and support in the re-greening of the region, Sudbury is one of twelve world cities to be awarded the Local Government Honours Award at the 1992 United Nations Earth Summit.

Our Capital Projects department in Sudbury is currently seeking a: SR. Analyst Contract Administration

The Opportunity

The Sr. Analyst, Contract Administration will provide contract coordination services to follow the corporate guidelines, procedures, Vale values, principles and policies. Additionally, the Sr. Analyst will be responsible for the daily administration and tracking of the project’s contracts in the following areas: services, material requisitions, field material request and contracts. The role will coordinate the development and issuance of RFP, contractor’s mobilization, execution, and administration of the contracts during the project period., The key objective will be to guarantee compliance, to minimize the operating and financial risk and manage resources for the effective and efficient contract execution while working closely with the Procurement, Engineering, Health & Safety, Construction teams and all others Project areas.


  • Support all activities associated to contracts strategies during feasibility studies (FEL3) and execution;
  • Lead the preparation of the RFP package and technical evaluation prior to award;
  • Provide input to procurement in developing sourcing strategies;
  • Manage the and expedite bid technical analysis and clarification requests;
  • Support contractor mobilization, manpower ramp up, equipment training, certification and sign off;
  • Reconcile pro-forma invoicing; validate invoicing charges to ensure compliance with commercials terms and facilitate on time payment;
  • Forecast, plan, and manage contractual services, according to targets and direction from the project team;
  • Maintain tracking logs for deliveries, mobilization, claims, warranty, issues and changes;
  • Ensure financial controls processes are enforced in accordance with best practices and governance requirements;
  • Establish change order claims and warranty registers;
  • Manage all contractual documentation, maintain progress meeting minutes;
  • Maintain relevant information to refute potential claims;
  • Perform contract close-outs in a timely manner;
  • Support Engineering and/or Construction in assessing the performance of the vendor/contractor using key performance indicators and audits;
  • Track and report on payment KPI’s; take action to improve where required;
  • Implement contract management processes and procedures; develop recommendations to improve procedures and controls to ensure best business practices are implemented.
  • Ensure compliance of all the Contracts related matters with Corporate, legal, Project Delivery System (PDS), ethics, regulatory, insurance, finance, tax, and Health and Safety (HSE) requirements regarding procurement related issues.
  • Prepare and issue contract documents for signature with the input from other Project functions.
  • Conduct kick of meetings ensuring that all team members are conversant with Owner and Contractor obligations as stipulated in the Contract.
  • Manage the Change management process and tracking
  • Ensure the assembly and maintenance of contract records for the purpose of administering contracts.
  • Strictly control modifications to the contracts, negotiating requests for modifications, claims and litigation, if necessary
  • Mentor junior contract administrator team members.

  • Undergraduate Degree, with a professional certification in Supply Chain

  • 8-10 years Contracts related experience in a construction project environment.

Knowledge and Skills:
  • Strategic thinker
  • Good negotiation skills.
  • Experience with entire Contract administration cycle of contracts ranging from $20 - 100 million
  • Progressive experience working with SAP / ERP systems.
  • Excellent communication and organizational skills
  • Strong analytical and troubleshooting skills, with a keen attention to detail.

For more information please visit our website at . Vale is an equal opportunity employer.

Other Information

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