Sr Analyst, Contract Administration

Copper Cliff, ON, CAN
Competitive
Aug 03, 2022
Sep 02, 2022
1045522
Contract
Full Time
English
Job Title: Sr Analyst, Contract Administration

Join Vale today. Continuously learn throughout your career.

Who We Are:

Welcome to Vale in Canada. As a leader in the mining industry, our responsibility is to positively impact our people, communities, and the environment. We value our workforce and offer continuous training and career development opportunities for our people.

Vale is a global leader in the production of iron ore and one of the largest producers of nickel. Active in Canada for over 100 years, Vale employs nearly 6,000 people across our corporate office in Toronto and sites in Manitoba, Ontario, and Newfoundland and Labrador. Applying the latest technologies to sustainably produce nickel, copper, cobalt, platinum group metals, gold and silver is at the heart of what we do.

With our global headquarters in Rio de Janeiro, Brazil, and approximately 125,000 employees in over 30 countries, Vale is constantly growing and changing. We invite you to be part of our evolution.

Our Team:

Our Sudbury Operations have been in existence for more than 100 years. With five mines, a mill, a smelter, a refinery and nearly 4,000 employees it is also one of the largest integrated mining complexes in the world. Sudbury is also home to several administrative sites serving both the Ontario Operations as well as all our North Atlantic Operations.

Port Colborne is home to our Nickel Refinery where raw materials from our Sudbury operations are processed into electrocobalt and precious metals and serves as a distribution centre for finished nickel products.

The Opportunity

We are currently seeking a Sr Analyst, Contract Administration to join our North Atlantic Project Group. This is a permanent, remote position and will require occassional travel to site. This project will focus on the Thompson Mine Expansion (TME).

The Sr. Analyst, Contract Administration will provide contract coordination services to follow the corporate guidelines, procedures, Vale values, principles, and policies. Additionally, the Sr. Analyst will be responsible for the daily administration and tracking of the project’s contracts in the following areas: services, material requisitions, field material request and contracts. The role will coordinate the development and issuance of RFP, contractor’s mobilization, execution, and administration of the contracts during the project period., The key objective will be to guarantee compliance, to minimize the operating and financial risk and manage resources for the effective and efficient contract execution while working closely with the Procurement, Engineering, Health & Safety, Construction teams and all others Project areas. Additionally, in this position you will...
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  • Support all activities associated to contracts strategies during feasibility studies (FEL3) and execution.
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  • Lead the preparation of the RFP package and technical evaluation prior to award.
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  • Provide input to procurement in developing sourcing strategies.
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  • Manage the and expedite bid technical analysis and clarification requests.
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  • Support contractor mobilization, manpower ramp up, equipment training, certification and sign off.
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  • Reconcile pro-forma invoicing; validate invoicing charges to ensure compliance with commercials terms and facilitate on time payment.
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  • Forecast, plan, and manage contractual services, according to targets and direction from the project team.
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  • Maintain tracking logs for deliveries, mobilization, claims, warranty, issues and changes.
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  • Ensure financial controls processes are enforced in accordance with best practices and governance requirements.
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  • Establish change order claims and warranty registers.
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  • Manage all contractual documentation, maintain progress meeting minutes.
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  • Maintain relevant information to refute potential claims.
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  • Perform contract close-outs in a timely manner.
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  • Support Engineering and/or Construction in assessing the performance of the vendor/contractor by key performance indicators and audits.
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  • Track and report on payment KPI’s; take action to improve where required.
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  • Implement contract management processes and procedures; develop recommendations to improve procedures and controls to ensure best business practices are implemented.
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  • Ensure compliance of all the Contracts related matters with Corporate, legal, Project Delivery System (PDS), ethics, regulatory, insurance, finance, tax, and Health and Safety (HSE) requirements regarding procurement related issues.
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  • Prepare and issue contract documents for signature with the input from other Project functions.
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  • Conduct kick of meetings ensuring that all team members are conversant with Owner and Contractor obligations as stipulated in the Contract.
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  • Manage the Change management process and tracking
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  • Ensure the assembly and maintenance of contract records for the purpose of administering contracts.
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  • Strictly control modifications to the contracts, negotiating requests for modifications, claims and litigation, if necessary
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  • Mentor junior contract administrator team members.


About You

Education
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  • Undergraduate degree is required
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  • Supply Chain Professional certification is mandatory

Experience
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  • 8-10 years of experience in a similar subject area

Skills
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  • 8-10 years Contracts related experience in a construction project environment.
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  • Strategic thinker
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  • Good negotiation skills
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  • Experience with entire Contract administration cycle of contracts ranging from $20 - 100 million
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  • Progressive experience working with SAP / ERP systems.
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  • Excellent communication and organizational skills
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  • Strong analytical and troubleshooting skills, with a keen attention to detail.


How can Vale grow your career?

Vale Canada offers a series of benefits including:
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  • Competitive salary
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  • Attractive pension and benefits (company paid core coverage, flex health and dental coverage, flex accounts, disability plans and optional insurances)
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  • Leave for all of life’s reasons (vacation, flex, sick, top up for maternity/parental)
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  • Flexible work arrangements
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  • Work culture dedicated to safety, diversity & inclusion and career growth
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  • Grow your career in a large and global company, and mining industry leader
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  • Employee Family Assistance Program
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  • Online training and career development opportunities
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  • Opportunities to advise and oversee the design, budget and construction of new mines and expansions


Difference Makes All the Difference

At Vale, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

In accordance with the Accessibility for Ontarians with Disabilities Act, accommodation is available throughout our recruitment process for applicants with disabilities.

Grade: F5T

Apply by: August 12, 2022